Using On-premise archiving
GFI OneConnect ArchiveA feature provided by GFI OneConnect that can archive all internal and external email into the GFI OneConnect Data Center. uses the JournalingA feature that generates and sends a copy of every email that passes through the mail server. Do not confuse it with Archiving. feature which enables the recording of email in an organization. Through the journaling feature, your mail server can send a copy of all emails sent and received to a journaling address. The journaling address channels the messages to the GFI OneConnect Data CenterA remote location on a GFI OneConnect Server through which the email traffic is santized and then routed to the Exchange Server. It is also used for queuing emails during outage and for storing archives and synchronized calender and contact information..
On-premise archive requires a Microsoft Exchange Server 2007 or later running within the organization premises. GFI OneConnect supports two types of journaling in Exchange:
- Standard journaling: GFI OneConnect can use Microsoft® Exchange Server journaling to centralize all the emails in a single journaling address for archival.
- Premium journaling: Only available with Microsoft® Exchange Enterprise client access license. It enables an administrator to setup custom journaling rules such as:
- Archive only incoming emails
- Archive only outgoing emails
- Archive emails for a particular group.
Which journaling method shall I use?
Choose standard journaling to archive all emails (inbound and outbound) for all users in your organization.
Choose premium journaling if you want more control over the emails to archive. For example, only for specific users or for inbound or outbound only.
NOTE
Premium journaling requires a Microsoft® Exchange Enterprise client access license.
Creating a journaling address
The process of adding a new journaling address consists of two steps: locating the journaling address in GFI OneConnect and then pointing the journaling feature of Microsoft Exchange to send a copy of every email to the journaling address.
- Enabling Journaling in Microsoft Exchange 2007
- Enabling Journaling in Microsoft Exchange 2010
- Enabling Journaling in Microsoft Exchange 2013
- Enabling Journaling in Microsoft Exchange 2016
Journaling address can be configured from the GFI OneConnect web administrative console. For more information refer to Working with journaling address.
Testing Journaling
During deployment, the recommendation is to test by configuring journaling for 1 or 2 mailboxes to ensure that journaling rules are accurate, otherwise, messages may be lost and unrecoverable. Ensure the send connector used for GFI OneConnect does not route through a spam filter or content filter, or messages may be lost. Routing to the GFI OneConnect Data Center directly is recommended.
To check the journaling status of a particular user
- Login to GFI OneConnect with an administrator account.
- From the top-right menu, navigate to Manage > ContinuityA feature provided by GFI OneConnect that queues the emails sent and received in a Data Center and ensures that your organization can keep the mail flow even when the email infrastructure is down..