Retention Policy Storage Report

The Storage Report provides a high-level overview report for data retained by each retention policy.

Notes to consider about Storage reports:

• All storage reports are updated daily, so statistics may not take into account changes made since the last calculations.
• Since a message or attachment can be subject to multiple retention policies, there may be a discrepancy between the Storage Usage Data total of all the policy data and the aggregate storage data. In these situations, the Aggregate Statistics entry reflects the correct value.
• The default policy causes a number of additional messages that are not held for an explicit policy to be visible in the totals. This occurs when users are deleted or removed from a membership-based policy.

To view storage reports:

1. Login to GFI OneConnect with an administrator account.
2. From the top-right menu, navigate to Manage > Archiving.

3. Navigate to Storage Report.

Storage Report overview

The Retention Policy Statistics report lists each retention policy in priority order, along with the policy’s type, name, duration, number of users and messages affected by the policy, and the total storage size of each policy.

Column title	Description
#	Priority of the retention policy. The higher priority (smaller number) policy controls the retention duration of messages included in multiple retention policies.
Type	Category of retention policy. Capture: A Capture Based Policy where retention rules apply to messages to or from users in the policy at the time the message was captured. Membership: A Membership Based Policy where retention rules apply to users currently in the policy. Retention Hold: A Query-Based Retention Hold where a GFI OneConnect Reviewer uses a query to identifies specific messages to be retained indefinitely.
Policy Name	The name of the retention policy.
Retention	The length of days to keep a message governed by the policy.
Statistics (Daily Snapshot)	The number of: Users Messages Total size Note that these totals reflect only the current state. No historical information is maintained.

The Aggregate Statistics Report area shows the total number of users and messages, and total amount of storage consumed for all policies.

Aggregate Statistics Report

Field	Description
Users	Total number of users affected by all policies, with each user counted only once. This count includes only current policy membership. No historical information is maintained as users are added to or removed from policies.
Messages	Total number of messages stored by all policies, with each message counted only once.
Total size	Total amount of storage space consumed by the messages stored under all policies.