GFI OneConnect Archiving
GFI OneConnect provides an email archiving feature that preserves all inbound and outbound emailEmail to be sent. within GFI OneConnect Data CenterA remote location on a GFI OneConnect Server through which the email traffic is santized and then routed to the Exchange Server. It is also used for queuing emails during outage and for storing archives and synchronized calender and contact information..
GFI OneConnect Archiving ensures that your organization maintains email records for a number of years as required for legal compliance, and for litigation support. The service also helps you offload the continuous increase in storage requirements by emails from your infrastructure.
You can easily create retentions or journaling rules to ensure that email is archived and kept within GFI OneConnect Data Center for as long as necessary. You can also allow users to browse and search archived emails via the web-based interface.
GFI OneConnect Import Manager allows administrators to import historical email data into the GFI OneConnect ArchiveA feature provided by GFI OneConnect that can archive all internal and external email into the GFI OneConnect Data Center. service. It can import email data from various data stores like Microsoft Exchange mailboxes, Microsoft Office 365 mailboxes, PST files and EML files. This enables to consolidate all previous archiving solutions into a single data store. For more information refer to Import Manager.
To activate archive:
- Set Retention Policies to determine the amount of time a message should be kept in the Data Center.
- Configure an archiving method depending on the type of email server:
| Mail serverThe server that manages and stores client emails. type | Description |
|---|---|
| Microsoft Exchange |
Use the Microsoft Exchange envelope journaling feature to obtain a copy of every email sent or received by the mail server. The emails are then stored in the GFI OneConnect Data Center and the time they will be kept is determined by the Retention Policies. For more information refer to Using On-premise archiving. |
| Microsoft Office 365 in a hybrid environment |
GFI OneConnect supports the use of Microsoft Office 365 in a hybrid environment, allowing to have user based archiving on the cloud solution besides the on-premise users of Exchange. It also works with the journaling feature of Microsoft Office 365, which captures a copy of every email and stores them in the GFI OneConnect Data Center. Retention policies are used to determine how long archived emails are kept. For more information refer to Archiving from Cloud services. |
GFI OneConnect also brings some features to facilitate archive administration:
- Create Reviewer Groups to facilitate the administration of your company emails. For more information refer to Reviewer Groups.
- Restore archived emails to users mailboxes using Recovery Archive. For more information refer to Restoring emails from Archive.
- Monitor storage usage with the Storage Report. For more information refer to Retention Policy Storage Report.