Enabling journaling in Microsoft® Exchange 2016
GFI OneConnect uses the journaling feature of Microsoft® Exchange Server to get a copy of every email and stored them in the Data CenterA remote location on a GFI OneConnect Server through which the email traffic is santized and then routed to the Exchange Server. It is also used for queuing emails during outage and for storing archives and synchronized calender and contact information..
The process of adding a new journaling address consists of two steps:
- Locate the journaling address in GFI OneConnect.
- Create a new contact that uses the journaling address as the main email address and configure the journaling feature of Microsoft Exchange to use the new contact.
Select the journaling type you have available on your Microsoft Exchange Server. For more information refer to Using On-premise archiving.
Set up standard journaling
Step 1: Locate the Journaling address
- Login to GFI OneConnect with an administrator account.
- From the top-right menu, navigate to Manage > Archiving.
- Click On-Premise JournalingA feature that generates and sends a copy of every email that passes through the mail server. Do not confuse it with Archiving..
On-premise Journaling address created in GFI OneConnect
- Select and copy the address displayed on the Journaling Address column.
Step 2: Configure Journaling in the Exchange Server
- Launch Microsoft® Exchange admin center.
- Navigate to recipients > contacts.
- Click the + sign to add a new contact. Set the journaling address of GFI OneConnect as the main email address for the contact created.
- Navigate to servers > databases.
- Select an existing MailboxA directory or folder on the mail server used for receipt, filing, and storing emails. Database and click Edit.
- Click maintenance.
- In the Journal recipient field, click browse and select the contact created.
- Click save.
Set up premium journaling
Step 1: Locate the Journaling address
- Login to GFI OneConnect with an administrator account.
- From the top-right menu, navigate to Manage > Archiving.
- Click On-Premise Journaling.
On-premise Journaling address created in GFI OneConnect
- Select and copy the address displayed on the Journaling Address column.
Step 2: Configure Journaling in the Exchange Server
- Launch Microsoft® Exchange admin center.
- Navigate to recipients > contacts.
- Click the + sign to add a new contact. In the main email address option paste the journaling address of GFI OneConnect.
- Navigate to Compliance management > Journal rules.
- Click the + sign to add a new rule.
- Key in the contact created under Send journal reports to:.
- Under Name type a unique name for the rule.
- In the field If the message is sent or received from... select one of the options available:
| Option | Description |
|---|---|
| Apply to all messages | Select this option to have all message archived. This option is preferred when compliance is required from your organization. |
| A Specific user or group | Select this option to enable archiving to certain users or groups only. This option is optimal to limit storage usage. When this option is select use the next screen to choose a user or group. |
- In the field Journal the following messages select the scope of the journal rule clicking the drop-down arrow. The options are all messages, internal messages only or external messages only.
- Click save.