Editing Retention Policies

Edit a retention policy to alter its configuration. The options available may vary according to the retention policy type.

The effects of changes in the Retention policies are different depending on the policy type:

Policy Type	Effect
Capture-based	Removing users from the policy does not affect the emails archive. If the retention time is shortened and an email falls out of the retention period it is set for purging.
Membership-based	If a user is removed from the policy, all email belonging to that user are set for purging. If the retention time is shortened and an email falls out of the retention period it is set for purging.
Retention Hold	Only the retention name can be edited. It does not affect the emails included in the hold.
Default	If the retention time is shortened and an email falls out of the retention period it is set for purging.

Editing a policy

To edit a retention policy:

1. Login to GFI OneConnect with an administrator account.
2. From the top-right menu, navigate to Manage > Archiving.

3. In the Retention Policies panel select the policy to make changes to and click Edit.
4. Select and apply changes to any of the following fields:

• Name: Change the name of the policy.
• Retain mail for: Change the number of days the email will be retained in the Data CenterA remote location on a GFI OneConnect Server through which the email traffic is santized and then routed to the Exchange Server. It is also used for queuing emails during outage and for storing archives and synchronized calender and contact information..
• Retain deleted users: When this option is checked it sets the policy to retain mail for the normal length of the policy, even after users are deleted. It is only available when the Retention type is set to Membership based.

5. Click Submit.

Editing user

To edit the users of a policy:

1. Login to GFI OneConnect with an administrator account.
2. From the top-right menu, navigate to Manage > Archiving.

3. Select the policy you want to edit and click Select Users.
4. Make the changes to the user selection using the Add and Remove buttons and click Submit.