Sharing in Kerio Connect Client

In Kerio Connect Client you can share any folder with other users.

First, you assign sharing rights to users. Then, users subscribe to shared folders.

This article describes how to:

• Share folders
• Change and remove sharing rights
• Display folders people share with you
• Hide shared folders

Sharing folders

Sharing email folders

1. In your Kerio Connect Client, go to the Emails section.
2. Click the arrow next to the email folder name and select Sharing.

3. Click the plus sign and start typing the name or email address of a user or group. As you type, Kerio Connect Client offers you addresses from your contact lists.

4. Click the plus sign and the down arrow to share with:

• Everyone in your company — Select Everyone from <your company>.
• Everyone from the server — Select Everyone from server.

5. Specify the rights for each user you share the folder with:

• Reader — Users can only see the messages.
• Editor — Users can add, delete, and edit messages.
• Owner — Users can set sharing as well as add, delete and edit messages.

6. Save your settings. By default, you set the access rights for this folder only. To set the same access rights for the subfolders, click the arrow next to Save and select Also for all subfolders.

Sharing calendars

1. In your Kerio Connect Client, go to the Calendars section.
2. Click the arrow next to the calendar name and select Sharing.
3. Click the plus sign and start typing the name or email address of a user or group. As you type, Kerio Connect Client offers you addresses from your contact lists.

4. Click the plus sign and the down arrow to share with:

• Everyone in your company — Select Everyone from <your company>.
• Everyone from the server — Select Everyone from server.

• Anonymous users — Select Public access.

5. Specify the rights for each user you share your calendar with:

• Reader — Users can only see the events (automatically set for Public access).
• Editor — Users can add, delete, and edit events.
• Owner — Users can set sharing as well as add, delete and edit events.

6. Click Save.

Sharing contacts, notes, and task folders

1. In your Kerio Connect Client, go to the Contacts , Notes, or Tasks section.
2. Click the arrow next to the folder name and select Sharing.
3. Click the plus sign and start typing the name or email address of a user or group. As you type, Kerio Connect Client offers you addresses from your contact lists.

4. Click the plus sign and the down arrow to share with:

• Everyone in your company — Select Everyone from <your company>.
• Everyone from the server — Select Everyone from server.

5. Specify the rights for each user you share the folder with:

• Reader — Users can only see the items.
• Editor — Users can add, delete, and edit items.
• Owner — Users can set sharing as well as add, delete and edit items.

6. Click Save.

Changing and removing sharing rights

To change sharing rights for any user, go to the Sharing dialog box and select a different level of rights (Reader, Editor, Owner).

To stop sharing with a user, click the Trash icon.

Displaying shared folders

Emails, contacts, notes, tasks

If someone shares an email, contact, notes or task folder with you, follow these steps to subscribe to the shared folders:

1. In the appropriate section (Emails, Contacts, Notes, or Tasks), click the menu icon next to Shared folders. This displays a list of users and the number of folders that person shares with you.
2. Click a user to see all the folders they share with you.
3. Select the folders you want to display in your Kerio Connect Client.

Kerio Connect Client displays the folders immediately in the folder tree.

Calendars

If someone shares a calendar with you, follow these steps to subscribe to the shared folders:

1. In Kerio Connect Client, go to the Calendars section..
2. Click the menu icon next to People.
3. In the list of calendars shared with you, select the calendars you want to display.

Now you can work with the shared calendars as your rights permit.

Hiding shared folders

To unsubscribe a shared folder, go to the sharing dialog and unselect the shared folder.

To hide the shared calendar, unselect next to the calendar name (you can display the calendar later again).