Step 2: Configuring Forwarding Rule in Microsoft Office 365

Follow the steps below to create a new BCC rule that forwards all email to the journaling user configured in Step 1:

1. Log in to Microsoft 365 using the administrator account.

2. From the top menu select Admin > Exchange to open Exchange Admin Center.

Configuring Forwarding Rule in Microsoft Office 365

3. Select mail flow to create the Forwarding/BCC rule.

4. In the rules tab, select the + (New) and select create a new rule.

Creating a new Forwarding Rule

5. In the new rule screen, configure the following options: 

Option Description
Name Type in a rule name, for example, Forwarding/BCC.
*Apply this rule if...

Select [Apply to all messages] from the drop down list.

*Do the following...

Select Bcc the message to... and select the journaling mailbox from the list of users that pops up.


If using a third party mailbox, select the appropriate user from the list.

Apply the new rule to all future messages

6. When prompted with the warning: Do you want to apply this rule to all future messages?, click yes.

7. Click save.

Verify configured Forwarding/BCC rule details

8. View and verify the configured Forwarding/BCC rule.

See also:

Identify connection settings

Setting up a Microsoft Office 365 Journaling Mailbox.

Setting up a 3rd Party Journaling Mailbox

Configuring a new Mail Server to Archive in GFI Archiver