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Settings  >  Departments  >  Adding departments

Adding departments

NOTE

Only administrators with full account access can add departments.

To add new departments:

1. From the GFI FaxMaker Online console, go to > Departments.

2. Click Add DepartmentA collection of settings that can be applied by default to new users..

3. Key in a department name and click Next.

4. In Faxing Settings dialog, configure:

Option Description
Fax Format Select the format of the fax to use when receiving a fax. GFI FaxMaker Online converts the received fax content to the selected format.
Fax Page Separation When enabling this option, each fax page is processed as a separate file. UsersAccounts configured in GFI FaxMaker Online that can send and receive faxes. receive each fax page separately in the chosen fax format.

Click Next.

5. In CoverpageA page containing information attached and sent as the first page of a fax. This page is customizable and can contain company logo, sender and recipient information, fax details and more. Preferences dialog, configure the coverpage to use when users send faxes. A coverpage is sent as the first page of a fax and includes various fax details, such as a custom message, recipient and sender’s information. Configure the following options:

Option Description
Coverpage file Select coverpage to apply from the list of coverpages.
Upload Coverpage

Click Browse to upload a new coverpage. For more information refer to Creating a coverpage.
Automatic Coverpages Adds the selected coverpage with all faxes sent by the user.
No Coverpages Does not include a coverpage with outgoing faxes.
With Body Text A coverpage is only added if the email sent by the user includes a body. If the email contains only an attachment, the coverpage is not included.

Click Next.

6. In Notification settings dialog, configure the conditions when to send email notifications.

Option Description
Email to Fax Initial Notification (Success) Send an email notification when an email is successfully processed for fax transmission.
Email to Fax Initial Notification (Failure) Send an email notification when GFI FaxMaker Online fails to process an email for fax transmission.
Email to Fax Delivery Notification (Success) Send an email notification when a fax is successfully delivered to its intended recipients.
Email to Fax Delivery Notification (Failure) Send an email notification when GFI FaxMaker Online fails to deliver a fax to its intended recipients.

Click Next.

7. In the Date Format dialog, configure the date/time settings according to regional location and preferences. These settings are used by GFI FaxMaker Online to display the correct date/time formats and show the local date/time of a sent or received fax.

Option Description
Time zone Select the location time zone.
Date format

Select the preferred date format.

  • M - the numerical value of a month.
  • MM - the numerical value of a month displayed in double digits. For example, January is displayed as 01.
  • d - the day number.
  • dd - the day number displayed in double digits. For example, 3rd January is displayed as 03.
  • yy - the year in two digits. For example, 2013 is displayed as 13.
  • yyyy - the year displayed in four digits.
Time format

Select the preferred time format.

  • h - the hour value in 12-hour clock format.
  • hh - the hour value displayed in double digits, using the 12-hour clock format.
  • tt - indicates morning - am or afternoon - pm.
  • H - the hour value in 24-hour clock format.
  • HH - the hour value displayed in double digits, using the 24-hour clock format.
  • mm - the minutes value.

Click Finish to create the department.

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