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Installing  >  Preparing a journaling mailbox  >  Preparing the Journal Mailbox in Microsoft Exchange  >  Creating a Journal Mailbox in Microsoft Exchange 2016

Creating a Journal Mailbox in Microsoft® Exchange 2016

GFI Archiver uses the journaling feature of Microsoft® Exchange Server to get a copy of every email and store them in its Archive StoresA collection of email sources, email metadata and search indexes within GFI Archiver.

The process of adding a new journaling address consists of two steps:

  1. Create a new mailbox dedicated for journaling.
  2. Configure journaling in Microsoft® Exchange.

Select the journaling type that is available on your Microsoft Exchange Server. For more information refer to Preparing the Journal Mailbox in Microsoft® Exchange Server 2007/2010/2013/2016.

Set up standard journaling

ClosedStep 1: Create a new Journal mailbox
  1. Launch Microsoft® Exchange Admin Center.
  2. Click recipients node.
  3. Under mailboxes, select New from the toolbar.
  4. Select user mailbox and enter the details for the new user to which the new journaling mailbox will be assigned.
  5. Click save.
ClosedStep 2: Configure standard Journaling
  1. Launch Microsoft® Exchange admin center.
  2. Click servers node, then click on databases node.
  3. Select an existing Mailbox Database and click Edit from the toolbar.
  4. Click the Maintenance node.
  5. In the Journal recipient field, click browse and select the Journal mailbox created in Step 1 above.
  6. Click save.

Set up premium journaling

ClosedStep 1: Create a new Journal mailbox
  1. Launch Microsoft® Exchange Admin Center.
  2. Click recipients node.
  3. Under mailboxes, select New from the toolbar.
  4. Select user mailbox and enter the details for the new user to which the new journaling mailbox will be assigned.
  5. Click save.
ClosedStep 2: Configure premium Journaling
  1. Launch Microsoft® Exchange admin center.
  2. Navigate to Compliance management > Journal rules.
  3. Click the + sign to add a new rule.
  4. Key in the journal mailbox created in the step 1 above under Send journal reports to:.
  5. Under Name type a unique name for the rule.
  6. In the field If the message is sent or received from... select one of the options available:
Option Description
Apply to all messages Select this option to have all message archived. This option is preferred when compliance is required from your organization.
A Specific user or group Select this option to enable archiving to certain users or groups only. This option is optimal to limit storage usage. When this option is select use the next screen to choose a user or group.
  1. In the field Journal the following messages select the scope of the journal rule from the drop-down field.
  2. Click save.
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