Configuring Indexing frequency

1. Select Configuration tab and click Archive StoresA collection of email sources, email metadata and search indexes within GFI Archiver.

2. Select Index Management.

Search Index Management

3. Configure an indexing schedule using the following options:

Option Description
Index new archived emails every

Search indexes are updated with the latest archived emails at a fixed interval, for example every half an hour, every hour, every two hours.

This index schedule is recommended since it strikes the right balance between update frequency and performance hit.


Choosing Immediately causes new email content to be indexed as soon as it is stored in an archive store. This guarantees the most up-to-date search index; users will be able to search for and find the latest archived emails.


Choosing this option can degrade performance due to the updating frequency - depending on the amount of emails archived.

Index new archived emails every day at

Email content is updated on a daily basis at a preset time.

This option enables you to schedule indexing during off peak hours. Search for emails that archived during the last 24 hours will not be possible due to emails that are not yet indexed.

4. Configure the Language Analyzer. For more information refer to Configuring the Word Breaker.

5. Configure Index File Location credentials. For more information refer to Configuring Index File Location Credentials.

6. Click Save.