Configuring Default Import Settings

Configure settings for automatic import of emails and calendar items from user's mailboxes:

1. Go to Configuration > Archive Assistant.

2. Click New Default Import Settings.

Configuring default import settings

3. In the Process Emails area, select from the following options:

Option	Description
Once	Select to run the import process one time only. You can schedule the process in the following screen that appears when this import option is selected.
Check for new emails every	Select to run the import process periodically. Specify the interval in the provided field. The Schedule screen is skipped if this import option is selected.

4. In Email Date, select one of the following options:

Option	Description
All Time	Select to run import process indefinitely.
Prior to	This option enables you to keep recent email on your mail server and archive only older emails. For example, if you want users to keep only emails received in the last 30 days in their mailboxes while freeing the mail server of emails older than 30 days, set the Prior to date to 30 days and select Permanently delete archived emails immediately.
Custom	Select to run the import process for a limited period of time. Specify a start and end date using the provided fields.

5. In Archive Types, select one or both of the following:

Option	Description
Emails	Select to import Emails.
Calendar Items	Select to import Microsoft Outlook calendar items.

6. (Optional) In Archive emails in folder (optional), specify the folder name from where you want to import emails, for example, Inbox.

7. In Maximum email size, set the maximum size of the emails to import. Default is set to 2 MB.

8. Click Next.

9. If in step 3 above, you have selected to run the import process Once, the Schedule window is displayed. The Schedule screen is skipped if the Check for new emails every import option is selected:

Configure import schedule

10. In the Schedule settings, configure the following:

Option	Description
Schedule Import	Select the import process frequency by checking the desired days.
Start time	Define the time of day during which the process will start.
End time	Enter the time at which the process will stop.

11. Click Next.

12. In the Email Deletion Policy area, select one of the following:

Option	Description
Do not delete archived emails	Select this option to keep all emails from being deleted after they are archived.
Permanently delete archived emails immediately	When selected, the emails will be deleted as soon as they are archived.
Permanently delete archived emails after n days	Specify the number of days to keep local copies of messages after these have been archived (Default 30 days).

13. In the Calendar Items Deletion Policy area, select one of the following:

Option	Description
Do not delete archived calendar items	Select this option to keep all calendar items from being deleted after they are archived.
Permanently delete archived calendar items immediately	When selected, calendar items will be deleted as soon as they are archived.
Permanently delete archived calendar items after n days	Specify the number of days to keep local copies of calendar items after these have been archived (Default 30 days).

14. Click Finish.