Removing email from Microsoft® Exchange Server 2010
Once GFI Archiver is configured and your organization's email is being archived correctly, you may want to create a MailboxA directory or folder used for receipt, filing, and storing messages of emails. Management Recipient Policy in Microsoft® Exchange to free up space on the Exchange server by deleting email.
NOTE
Before you create a new recipient mailbox management policy, you must determine the following:
- What limits you want the policy to enforce
- The group you want the policy to control
- How you want the policy to handle messages that go past policy limits.
Use the Exchange Management Console to create a retention policy
1. Open the Exchange Management Console.
2. In the console tree, expand the forest you want, and then navigate to Organization Configuration > Mailbox.
3. In the action pane, click New Retention Policy.
4. On the Introduction page, complete the following fields:
| Option | Description |
|---|---|
| Name |
Use this box to type a name for the retention policy. |
| Add | Click this button to add retention tags to the policy. To remove a tag from the policy, click the tag name, and then click Remove. |
5. On the Select Mailboxes page, click Add to select the mailboxes to which you want to apply the retention policy.
NOTE
You can create a retention policy without applying it to any mailboxes. You can also apply the policy to mailboxes at a later time.
6. On the New Retention Policy page, review your configuration settings. To make any configuration changes, click Back.
7. To create the retention policy, click New.
8. On the Completion page, review the following, and then click Finish to close the wizard:
- A status of Completed indicates that the wizard completed the task successfully.
- A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.
Use the EMC to apply a retention policy to a mailbox
1. In the console tree, expand the forest you want, and then navigate to Recipient Configuration > Mailbox.
2. In the result pane, select the mailbox to which you want to apply the retention policy. You can select multiple mailboxes by using the Shift or Ctrl keys.
3. In the action pane, click Properties.
4. In Mailbox User> Properties, on the Mailbox Settings tab, select Messaging Records Management, and then click Properties.
5. In Messaging Records Management, select the Apply Retention Policy check box, and then click Browse to select the retention policy you want to apply to the mailbox.
6. Click OK, and then in <Mailbox User> Properties, click Apply.
NOTE
Further information on how to create a new retention policy in Exchange Server 2010 is available here: http://go.gfi.com/?pageid=mar_msexchangeretentionpolicy