Managing user accounts in Kerio Control

User accounts are used to:

• Authenticate users with their username and password, optionally with 2-step verificationSecurity authentication which includes two steps, which includes password and a special time-limited code.. For more information refer to Configuring 2-step verification.
• Gather reporting data in Kerio Control Statistics. For more information refer to Reading managerial statistics and reports in Kerio Control.
• Set access rights for Kerio Control administration. For more information refer to Setting access rights in Kerio Control.
• Add users to groups. For more information refer to Creating user groups in Kerio Control.
• Automatic user login. For more information refer to Configuring automatic user login.
• Set quotas for users. For more information refer to Managing user quotas in Kerio Control.
• Set a language for users. For more information refer to Customizing the language used in Kerio Control interfaces.
• Set web content rules. For more information refer to Blocking web object elements for particular users.
• Control user access to the Internet from local networks. See Monitoring active connections and Monitoring active hosts.

Users are managed in the Users section of the administration interface.

Adding new accounts

You can add either new local accounts or existing accounts from a directory service.

Adding local accounts

You need local accounts in the following cases:

• Microsoft Active DirectoryA directory service for Windows domain networks. or Apple Open DirectoryA directory service for Apple based networks. is not used in your environment.
• You want to add local administration accounts. For more information refer to Adding a local administration account.

To create a local account:

1. In the administration interface, go to the Users section.
2. Click Add.
3. In the Add User dialog box, type the username and password (other items are optional). Usernames are not case-sensitive.
4. Click OK.

Adding a local administration account

The advantage of local administrator accounts is that such users can authenticate locally even if the network communication fails.

1. In the administration interface, go to the Users section.
2. Click Add.
3. In the Add User dialog box, type the username and password and confirm password. Usernames are not case-sensitive.
4. In the Authentication drop-down list, select Internal user database.
5. In the Domain template part, select This user has a separate configuration.

Now, you can edit the Rights tab independently of other users.

6. Go to the Rights tab.
7. Select Full access to administration.
8. (Optional) Select also additional rights Users can unlock HTTPHypertext Transfer Protocol - protocol for exchange of hypertext documents in HTML. content rule, Users can control dial-up lines, and Users can connect using VPNVirtual private network - A network that enables users connect securely to a private network over the Internet.. For more information refer to Setting access rights in Kerio Control.
9. Click OK.

From now on, the local administrator account works and the user can access Kerio Control Administration with it.

Adding accounts from a directory service

For more information refer to Connecting Kerio Control to directory service.

Using templates

Each domain in Kerio Control includes a template. If you are planning to create numerous accounts with similar settings, or change one item for all users in the domain, use the template for it:

1. In the administration interface, go to Users section.
2. Click Template.
3. In the template, specify all the settings which are common for all users from this domain.
4. Save the settings.
5. In the Users section, click Add/Edit a user.
6. In the Add/Edit user dialog, select This user's configuration is defined by the domain template.

Deleting user accounts

User accounts can be suspended temporarily or deleted permanently.

You cannot disable/delete the following users:

• You, if you are logged in Kerio Control Administration.
• Automatically generated Admin user

Disabling users temporarily

When you disable user accounts temporarily, users cannot login to Kerio Control.

1. In the administration interface, go to Users.
2. Double-click the user, and on the General tab, clear the Account is enabled option.
3. Save your settings.

Deleting users permanently

1. In the administration interface, go to Users.
2. Select the user, and click Remove.
3. In the Confirm Action dialog, click Yes.

Kerio Control deletes the user.