Configuring Data Filter Conditions
Use data filter conditions to specify which device usage activity will be included in the report. Only the device usage activity which matches the specified criteria will be processed and presented within the report.
Custom Report Wizard: Filters dialog
Click Add… to launch the Edit filter properties dialog. Configurable options in this dialog include:
- Filter condition – This is the data source area on which the filter will focus (for example, select Computer Name to filter the device activity data that is related to a particular computer).
- Logical relation – The condition comparison parameter.
- Value – The string to which source data will be compared.
For example to generate a report which contains only information related to a workstation called “WinXp01”, configure your filter parameters as shown below:
Filter conditions configuration dialog
For more specific reports, you can limit the range of information to be displayed by tightening your search criteria. This is achieved by configuring and applying multiple data filters against the selected data source. When more than one filter is used, you will also have to specify how these filters will be logically linked. This is achieved by selecting a logical grouping condition from Filter property condition… drop down list provided at the bottom of the dialog.
- Select And to include ALL the scan data information that satisfies ALL of the conditions specified in the filters.
- Select Or to include ALL the scan data information that matches at least one of the specified filter conditions.
Example: Using multiple filters
Consider the situation where a custom report has 2 filters configured as follows:
Using multiple filters
| Parameters | Filter 1 | Filter 2 |
|---|---|---|
| Filter condition | Computer Name | User Name |
| Logical relation | Is equal to | Includes |
| Value | 'WinXP01' | 'BJones' |
The data which will be included in this custom report will vary according to how these filters will be applied against your data. This is defined through the ‘Filter property condition…’ drop-down.
| Options | Description | ||
|---|---|---|---|
| Filter 1 | and | Filter 2 |
The report will show: » All the device usage activity made by users called ‘BJones’ on the computer called ‘WinXP01’. |
| Filter 1 | and | Filter 2 |
The report will show: » All the device usage activity made by users called ‘Bjones’ – (no matter on which computer the connections were made) AND » All device connections made to the computer called ‘WinXp01’ – (no matter who the users are). |
Example: Creating a custom report based on data collected during a particular month
This example demonstrates how to generate a device usage summary report called Device Usage on September 2016. This report will be based on the device usage activity:
- Collected from the computer called WinXp01
- Made by a particular user called Bob Jones
- Recorded during the month of September 2016.
To create this report:
- Click on the Default Reports navigation button.
- Right-click on the report that you wish to customize and select New > Custom Report. This will launch the Custom Reports Wizard.
- As soon as the welcome dialog is displayed, click Next.
Specifying period parameters
- Select Month option and specify the following parameters:
- Month : September.
- Year : 2016.
- Click on Next to proceed to the data filters dialog.
Filter conditions dialog(s)
- Click on the Add… button and configure the parameters of filter 1 as follows:
- Filter condition : Computer Name
- Condition : Equal to
- Value : WinXp01
- Click OK to finalize your filter configuration settings.
- Click again on the Add… button and configure the parameters of filter 2 as follows:
- Filter condition : User Name
- Condition : Equal to
- Value : Bob Jones
- Filter Property condition… : and
- Click OK to finalize your filter configuration settings.
- Click Next and specify the following parameters:
- Report Name : Device usage on September 2016
- Report Title : Device usage by Bob Jones on computer WinXp01
- Report Description: This report shows the device connections made by user Bob Jones on computer WinXp01 during September 2016.
- Click Next to proceed to the final dialog.
- Click Finish to finalize your custom report configuration settings.