Default Role
The Default Role is assigned automatically to users that have not been assigned a Role. This process is carried out by GFI Archiver when new user mailboxes are added. The Default Role is assigned after GFI Archiver checks:
1. If user has been assigned a role
2. If user is part of a group that is assigned a role
If both steps are not confirmed, the Default Role is assigned automatically to users. The Default Role is read-only and can neither be deleted nor modified.
The Default Role is configured with the following permissions:
| Option | Description | Default permissions status |
|---|---|---|
| View all Emails | A user with this permission is allowed to view all emails in mailboxes he has access to. |
DISABLED |
| Manage general configuration | This permission grants access to the GFI Archiver configuration area. For more information refer to Configuring GFI Archiver. | DISABLED |
| Manage Auditing configuration | Allows a user to change Auditing settings. For more information refer to Configuring Auditing. | DISABLED |
| Manage access configuration | Grants permission to configure group managers and user level access on specific mailboxes. For more information refer to Access Control. | DISABLED |
| View Auditing | Enables user to view audit reports in the Auditing tab. For more information refer to Audit Reports. | DISABLED |
| Connect using IMAPInternet Message Access Protocol | Allows a user to connect to GFI Archiver using IMAP. For more information refer to Configuring IMAP Server. | ENABLED |
| Generate MailInsights Reports (All) | A user with this permission is able to generate MailInsights reports for all GFI Archiver users. | DISABLED |
| Generate MailInsights Reports (for Mailboxes defined in Access Control) | Allows user to generate MailInsights reports for specific users defined in Access Control. | DISABLED |
| Archive Assistant archive emails (to own mailbox) | Grants a user permission to use the Archive Assistant to archive emails from within Microsoft Outlook to their own archive on GFI Archiver. | ENABLED |
| Archive Assistant archive emails (to Mailboxes defined in Access Control) | Grants a user permission to use the Archive Assistant to archive emails from within Microsoft Outlook to specific mailboxes defined in Access Control. | ENABLED |
| Archive Assistant archive files | Grants a user permission to use the Archive Assistant to archive files saved in Microsoft Outlook to their own archive on GFI Archiver. | ENABLED |
| Delete Emails (from own mailbox) | A user with this permission is allowed to delete emails from his own archive on GFI Archiver. | ENABLED |
| Delete Emails | A user with this permission is allowed to delete emails from other users' mailboxes defined in Access Control. For more information refer to Configuring Archived Item Deletion. | ENABLED |
| Create/Assign Labels to Emails |
Enables users to categorize emails and calendar items through labeling. This feature is useful during searches for specific types of archived items. For more information refer to Working with archived items. |
ENABLED |
| Rename folders |
Grants a user permission to rename folders from the GFI Archiver Web UI and IMAP. NOTE When using the Rename folders permission in conjunction with Folder Synchronization you might experience some problems where the renamed folder reverts back to its original name. This happens when the old folder still resides in Exchange. |
DISABLED |
| File Archive Assistant archiving | Ensure this permission is enabled for users who need to archive files using the File Archive Assistant. For more information refer to File Archive Assistant. | ENABLED |
NOTE
For the Delete Emails (from own mailbox) and Delete Emails (from Mailboxes defined in Access Control) permissions, user is able to delete emails only if Email Deletion is enabled. Permissions can still be set but the delete functionality will not be available. For more information refer to Configuring Archived Item Deletion.
See also: