Adding Archiving Rules

To add an Archiving Rule:

1. From Configuration tab, click Archiving Rules.

2. Click Add.

Adding a new Archiving Rule

3. In the Rule Name field, specify a meaningful name for the archiving rule.

4. In the Email Criteria section, specify rule conditions from the available options described in the table below. Click to add more conditions.

Condition Description
Subject Emails that match the specified subject are archived.
Body Emails that are an exact match to the a word or a sentence specified in this criteria are archived.
Sender

Select Email and type the email address or select User and type the name of the user.

NOTE

A list of ADActive Directory users will be displayed when you start typing the first letters of an email address or a user name.

Recipient

Select Email and type the email address or select User and type the name of the user.

NOTE

A list of AD users will be displayed when you start typing the first letters of an email address or a user name.

Full email size Select a filter from the available options (Equals, Greater Than, Greater or Equal Than, Smaller Than, Smaller or Equal Than) and specify an email size in MB.
Attachment Size Select a filter from the available options (Equals, Greater Than, Greater or Equal Than, Smaller Than, Smaller or Equal Than) and specify an attachment size in MB.
Attachment Type Select a filter from the available options: Images, Documents, Music, Videos, Custom.

NOTE

Wildcards are supported for both Sender and Recipient fields. For example, if you enter '*@domain.com', the value will match all users of 'domain.com'.

5. In the Place matching email in folder field, specify to which folder the email is archived.

NOTE

Using special characters in folder names

The folder path can be overwritten with the desired folder path using the following conventions:

\ (back slash) is represented by /\

/ (forward slash) is represented by //

For example:

To input a folder path for the following folder structure:

Input the following path: Inbox\Managerial//CEO\Requests/\Queries

NOTE

If the folder specified by the user does not exist, it is created automatically.

6. Click Next.

7. Click Finish.