Add a new File History Retention Policy
1. Select Configuration tab and click File History Retention PoliciesA system that enables you to control for how long to keep specific emails in your archive stores..
2. Click Add .
3. In the Retention Policy Details screen, key in the details for the new retention policy and click Next. Available options are:
| Option | Description |
|---|---|
| Policy name |
Defines the name for the new policy to be created. |
| Criteria |
Defines the conditions that will identify an item as being part of this retention policy. From the drop down list select one of the following options and provide the values that an item must match to fall under this retention policy. Click
|
| Enable Policy |
Defines whether a policy is in effect or not, if items are to be deleted immediately or how many versions will be retained. Select Enable Policy and select an option between:
|
to add more conditions or 
to delete a keyed in condition. Select:4. Click Finish.
Retention File Types
The following table lists the file types associated with each Attachment Type category available when filtering a Retention Policy by attachment type:
| Category | File type |
|---|---|
| Images |
*.jpg,*.jpeg, *.exif, *.tiff, *.raw, *.png, *.gif, *.bmp, *.ppm, *.pgm, *.pbm, *.pnm, *.webp, *.tga, *.pcx, *.img, *.psd, *.psp, *.cgm, *.svg, *.ai, *.cdr, *.eps, *.hvif, *.odg, *.pict, *.pgml, *.swf, *.vml, *.wmf, *.emf, *.xps, *.pns, *.jps |
| Documents |
*.acl, *.csv, *.cwk, *.doc*, *.dot*, *.htm*, *.hwp*, *.lwp, *.mcw, *.odm, *.odt, *.ott, *.pages, *.pdax, *.pdf, *.rtf, *.rpt, *.stw, *.sxw, *.tex, *.txt, *.wpd, *.wps, *.wpt, *.wrd, *.wri, *.xhtml, *.xml, *.xps, *.xls, *.xlsx, *.ppt, *.pptx, *.mdb, *.accdb, *.accde |
| Music |
*.aiff, *.au, *.cdda, *.raw, *.wav, *.flac, *.la, *.m4a, *.ape, *.wma, *.mp2, *.mp3, *.ogg, *.ra, *.rm, *.ots, *.swa, *.vox, *.voc, *.mid, *.psf, *.mod, *.asf, *.asx, *.m3u, *.ram, *.xspf, *.omf, *.cel |
| Video |
*.aaf, *.3gp, *.gif, *.asf, *.avchd, *.avi, *.dat, *.flv, *.mpeg, *.mpg, *.fla, *.flr, *.sol, *.m4v, *.mkv, *.mov, *.mpe, *.mxf, *.ogg, *.rm, *.swf, *.wmv |